EMS or BMS… what are they and should they be separate?


EMS or BMS… what are they and should they be separate?

An Environmental Monitoring System (EMS) is very different from a Building Management System (BMS) – an EMS monitors the environment of a facility, whereas a BMS controls the environment.

What are the options?

There are many types and manufacturers of both BMS and EMS solutions, each with varying options. For example:

BMS (Good Engineering Practice)EMS (Good Manufacturing Practice)
Control of temperature, humidity and pressure throughout a facilityMonitoring and historical logging of GMP critical environmental parameters including:
  • Temperature
  • Pressure
  • Particle Counts
Control of plant (e.g. boilers, chillers, production or waste water systems)Monitoring and historical logging of GMP critical equipment including:
  • Fridges
  • Freezers
  • Incubators
Provide access control security (e.g. card swipe access) throughout a facilityAlarming of critical environmental and equipment out of specification events
Provide CCTV or video surveillance throughout a facilityStrict access control including audit trail, electronic records and electronic signatures in line with FDA 21 CFR Part 11 and PIC/S Annex 11

Are there different levels of compliance?

One of the main things to note with the installation of a BMS in a GxP environment is that its implementation typically falls under Good Engineering Practice (GEP) and not Good Manufacturing Practice (GMP). This means that the BMS has reduced documentation and validation requirements.

However, the installation of an EMS does fall under GMP, with all the expected validation rigor associated with GxP equipment and systems.

Should they be separate or combined?

As you can see, there is a clear difference between the intent of the two systems. However, a BMS and EMS are commonly combined into one system. A view is often taken along the lines of, “I’m already installing a BMS to control the environment, why can’t it monitor as well?”

However, there are many benefits to having separate systems:

Benefit of separate systemsDetails
Only EMS is the GMP critical systemThe BMS does not necessarily have to be fully validated because the GMP critical data is logged and stored on the EMS. This simplifies validation activities as EMS sensors will only be placed in GMP areas (e.g. laboratories, critical storage, production suites, etc.) whereas the BMS sensors are throughout the facility, including GMP and non-GMP areas (e.g. offices, shared spaces, bathrooms, car parks, etc.).If the systems are not separated, the BMS becomes the GMP system. Obviously you don’t want to waste time validating sensors in a non-GMP area just because they are attached to a GMP system.
Change management is only required for GMP impactsIf you wish to adjust a GMP critical set-point, it must be handled under the facility Change Management system. If the BMS is the GMP system, full change request documentation will need to be completed even if, for example, Mary in Accounts wants the temperature turned up a degree.
Monitoring data if the BMS stopsIf the BMS was to stop, whether from failure or scheduled maintenance, the EMS will continue to run and record regulatory data. So the EMS could show that the product was maintained within the specification even during a BMS outage.This could mean the difference between saving or rejecting a batch.
Quality of hardwareSome BMS solutions are configured to use the BMS hardware, software and sensors. Sometimes these sensors are of basic HVAC quality and difficult to calibrate – that is, not what you would want for a critical GMP system.Using higher quality sensors on the EMS can achieve the accuracy and repeatability requirements needed.

What EMS system should I use?

There are many factors in choosing an EMS solution – but whatever system you choose, the system:

  • Must be 21 CFR Part 11 and Annex 11 compliant
  • Should be implemented in line with the GAMP5 guidelines.

Below are some different EMS solutions and the benefits and disadvantages of each system:

Data Loggers< 20 points
  • Relatively inexpensive
  • Wide range of loggers
  • No wiring
  • Can be difficult to manage data
  • Time consuming downloading data from loggers
  • Maintenance of batteries
  • Alarm conditions not obvious
Paperless Chart Recorder< 50 points
  • Ability to use mA or voltage inputs meaning endless sensor possibilities
  • Can auto backup to network server
  • Can remote (via PC) view some recorders
  • Limited number of input channels
  • Installation costs
SCADA + PLC / DSC> 50 points
  • Wide range of systems available
  • Extremely flexible Client / Server architecture
  • Easily implement redundancy
  • Expensive
  • Wired
(4) Comments
  1. HI Grant,

    Article provided for EMS/BMS is very much knowledgable and understanding.

    We need your comments, We have a pharma customer to whom we are offering BMS/EMS as a seperate system with individual infrascture, devices.
    But cusotmer is seeking for validaiton of both systems does BMS (HVAC) falls under validation.

    Note:- EMS is having sepearete physical & software connectivity which are inside GMP covered areas.

    1. Hi Sudhindra,

      Thanks for you feedback.

      I believe your question is potentially based on 3 separate systems. EMS, BMS and HVAC.

      1. You are correct, the EMS will typically be classed as direct impact and will require full validation activities to be undertaken.

      2. The BMS, which includes any computers, software, controllers, sensors and infrastructure would normally be classed as indirect impact, therefore falling under GEP and not requiring validation. It should however be commissioned (ITP, FAT and SAT) but not validated.

      3. The HVAC systems that service the GMP areas, which includes AHU’s, heating/cooling, humidification/dehumidification and HEPA filters would be classed as direct impact and should be validated.

      Hopefully that has cleared up your question. Remember that it’s important to undertake a detailed risk assessment to determine your requirements and develop a Validation Master Plan to ensure any validation requirements and responsibilities are defined and approved.

      If your client is still undecided, it could be beneficial to suggest a general fault output from the BMS as an input to the EMS. This BMS general fault input to the EMS can then be validated.

      Thanks, Grant

  2. A good article .
    The paperless recorder is easy parameterised, maintained, the customer can controll the paperless recorder in a simple way (compared to SCADA+PLC/DCS, they are configurable or customized). Generally, the vendor provides a workstation software to collect data from the distributed records via LAN and generate a report. The report includes data table and chart together alarms

  3. Hi Grant, thanks for writing the article in very simple and easy to understand language.

    I have a community on linkedin “Engineering the Life Science Industry”, there are a few topis open for discussion, would be valuable to have your comments on the group. and also look forward that you will connect and join us there.

    Warm Regards
    Mohit Agrawal
    Elomatic consulting & engineering pvt. ltd
    mohit.agrawal1@gmail.com (for linkedin)

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